This Data Processing Addendum (this “DPA”) forms a part of the Hydrolix Terms of Service found at https://docs.hydrolix.io/legal/terms-of-service, unless Customer has entered into a superseding written master subscription agreement with Hydrolix, Inc. (“Hydrolix”), in which case, it forms a part of such written agreement (in either case, the “Agreement”).
By signing the DPA or executing an Agreement that explicitly states that the DPA is incorporated by reference, Customer enters into this DPA on behalf of itself and, to the extent required under Applicable Data Protection Laws, in the name and on behalf of any Affiliates (defined below) who are authorized to use the Hydrolix Services. If you are entering into this DPA on behalf of a company (such as your employer) or other legal entity, you represent and warrant that you have the authority to bind that company or legal entity to this DPA. In that case, “Customer” will refer to that company or other legal entity. All capitalized terms not defined herein shall have the meaning set forth in the Agreement.
In the course of providing the Hydrolix Services under the Agreement, Hydrolix may process certain Customer Data (such terms defined below) on behalf of Customer and where Hydrolix processes such Customer Data on behalf of Customer the Parties agree to comply with the terms and conditions in this DPA in connection with such Customer Data.
HOW TO EXECUTE THIS DPA
This DPA consists of two parts: the main body of the DPA, and Annexes A, B and C (including Appendices 1, 2 and 3). This DPA has been pre-signed on behalf of Hydrolix. The Standard Contractual Clauses in Annex C have been pre-signed by Hydrolix, Inc. as the data importer. This DPA will be null and void if any changes are made to it beyond filling out the sections described in 3, below. If you execute an Agreement that explicitly states that this DPA is incorporated, you do not need to take any further action to execute this DPA; your execution of the Agreement is sufficient. If you have not executed an Agreement that explicitly states this DPA is incorporated, to complete this DPA, Customer must do each of the following:
- Complete the information in the signature box and sign just after section 13 in the main document.
- Complete the information as the data exporter in Annex A and Annex B in this document.
- Complete the information in the signature box and sign after Clause 12, Appendix 1, Appendix 2, and Appendix 3 in this document.
- Send the completed and signed DPA to Hydrolix by email to [email protected] .
Upon the earlier of (i) the execution of an Agreement that explicitly states that the DPA is incorporated into the Agreement by reference; or (ii) receipt of the validly completed DPA by Hydrolix at this email address, this DPA will become legally binding.
HOW THIS DPA APPLIES TO CUSTOMER AND ITS AFFILIATES
If the Customer entity signing this DPA is a party to the Agreement, this DPA is an addendum to and forms part of the Agreement. In such case, the Hydrolix entity that is party to the Agreement is party to this DPA. If the Customer entity signing this DPA has executed an Order Schedule with Hydrolix pursuant to the Agreement, but is not itself a party to the Agreement, this DPA is an addendum to that Order Schedule and applicable renewal Order Schedules, and the Hydrolix entity that is party to such Order Schedule is party to this DPA. If the Customer entity signing this DPA is neither a party to an Order Schedule nor the Agreement, this DPA is not valid and is not legally binding. Such entity should request that the Customer entity who is a party to the Agreement executes this DPA.
1.1 “Affiliate” means, with respect to the identified party, any entity that is directly or indirectly controlled by, controlling or under common control with such party.
1.2 “Applicable Data Protection Laws” means all worldwide data protection and privacy laws and regulations applicable to the Personal Data in question, including, where applicable, (a) EU Data Protection Law, and (b) (b) the California Consumer Privacy Act of 2018 (Cal. Civ. Code §§ 1798.100 to 1798.199), as amended from time to time, and any related regulations and guidance provided by the California Attorney General pertaining to same (the “CCPA”.
1.3 “Authorized User(s)” means any person who processes Customer Data on Hydrolix’s behalf, including Hydrolix’s employees, officers, partners, principals, contractors and Subprocessors.
1.4 “Cloud Provider” means a 3rd party vendor such as Amazon Web Services, Google Cloud Services, Microsoft Azure, or similar, as specified in an Order Schedule or the Agreement.
1.5 “Customer Cloud Environment” means the cloud environment provided by the Cloud Provider into which the Hydrolix platform is deployed.
1.6 “Customer Content” has the meaning given to it in the Agreement, or if not therein defined, means all Customer Data, Customer Configuration Data, and Customer Query Results.
1.7 “Customer Data” means the data, other than Customer Configuration Data, made available by Customer and its Authorized Users for processing by, or use within, the Subscription Services, including without limitation Personal Data to the extent therein contained.
1.8 “Hydrolix Platform ” has the meaning given to it in the Agreement, or if not therein defined, means the elements of the Hydrolix Platform deployed into the Customer Cloud Environment; the primary processing of Customer Data by the Hydrolix Platform occurs within the Hydrolix Platform and this activity results in fees being charged to Customer by Cloud Provider (e.g., for EC2 compute resources in the Customer Cloud Environment). For the avoidance of doubt, the term Hydrolix Platform does not include Customer-controlled storage, including but not limited to Customer’s AWS S3 bucket (and for which Customer may incur separate charges).
1.9 “Customer Configuration Data” has the meaning given to it in the Agreement, or if not therein defined, means information other than Customer Data that Customer inputs into the Hydrolix Platform to direct how the Hydrolix Platform processes Customer Data, including without limitation the code and any libraries (including third party libraries) Customer utilizes within the Hydrolix Service.
1.10 “Customer Query Results” has the meaning given to it in the Agreement, or if not therein defined, means any output Customer or its Authorized Users generate from their use of the Hydrolix Service.
1.11 “Data Subject” means an individual to whom the Personal Data relates.
1.12 “Hydrolix Group” means Hydrolix, Inc. and its Affiliates.
1.13 "Hydrolix Service" and “Hydrolix Services” means the Subscription Services and other services Hydrolix provides under an Agreement.
1.14 “EEA” means, for the purposes of this DPA, the European Economic Area and/or its member states, United Kingdom and/or Switzerland.
1.15 “EU Data Protection Law” means Regulation 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the Processing of Personal Data and on the free movement of such data (General Data Protection Regulation) (“GDPR”).
1.16 “Model Clauses” means the Standard Contractual Clauses (controller to processor) promulgated by the EU Commission Decision 2010/87/EU attached as Annex C.
1.17 “Personal Data” means information relating to an identified or identifiable natural person (“data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to their physical, physiological, genetic, mental, economic, cultural or social identity. For the avoidance of doubt, Personal Data includes personally identifiable information.
1.18 “Privacy Shield” means the EU-US Privacy Shield self-certification program operated by the U.S. Department of Commerce and approved by the European Commission pursuant to Decision C(2016)4176 dated July 12, 2016 (as may be amended, superseded, or replaced).
1.19 “Privacy Shield Principles” means the Privacy Shield Framework Principles (as supplemented by the Supplemental Principles) contained in Annex II to the European Commission Decision of 12 July 2016 pursuant to the Directive, details of which can be found at www.privacyshield.gov/eu-us-framework.
1.20 “Security Breach” means a breach of security leading to any accidental, unauthorized or unlawful loss, disclosure, destruction, alteration, or access to Customer Data.
1.21 “Sensitive Data” means any unencrypted (i) bank, credit card or other financial account numbers or login credentials, (ii) social security, tax, driver’s license or other government-issued identification numbers, (iii) health information identifiable to a particular individual; or (iv) any “special” or “sensitive” categories of data as those terms are defined according to EU Data Protection Law or any similar category under other Applicable Data Protection Laws. For the purposes of the prior sentence, “unencrypted” means a failure to utilize industry standard encryption methods to prevent Hydrolix and its personnel, including any subcontractors, from accessing the relevant data in unencrypted form.
1.22 “Subprocessor” means any third party (including any Hydrolix’s Affiliate) engaged by Hydrolix to process any Customer Data that may contain Customer Data on behalf of Customer or who may receive Customer Data provided by Customer through the Subscription Services pursuant to the terms of the Agreement.
1.23 “Subscription Services” means Hydrolix’s “database as a service” (“DBaaS”)-based services provided pursuant to the Agreement.
1.24 “Usage Data” means usage data and telemetry collected by Hydrolix relating to the use of the Subscription Services by Customer. Usage Data may occasionally contain Customer Configuration Data (e.g., it may contain the queries entered by an Authorized User) but will not contain Customer Data or Customer Query Results.
1.25 The terms “Controller”, “Processor”, and “processing” have the meanings given to them in Applicable Data Protection Laws. If and to the extent that Applicable Data Protection Laws do not define such terms, then the definitions given in EU Data Protection Law will apply.
2.1 You acknowledge that the Hydrolix Platform is implemented in a manner that divides the Hydrolix Platform between the Customer Cloud Environment and the Hydrolix Control Plane, and that accordingly each party must undertake certain technical and organizational measures in order to protect the Hydrolix Platform and the Customer Content.
2.2 Without limiting the foregoing, and except to the extent otherwise set forth in the Agreement, Customer acknowledges and agrees that (1) in order to utilize the Hydrolix Service, Customer must have an account with the Cloud Provider; (2) Hydrolix does not host the Customer Cloud Environment into which the Hydrolix Platform are deployed or the systems in which your Customer Data may be stored (e.g., an AWS S3 bucket); (3) while certain Customer Data may occasionally be present within the Hydrolix Platform (e.g., within the Customer Query Results), the Hydrolix Platform are not designed to archive or permanently retain Customer Data, but merely to provide an environment to facilitate Customer’s processing of Customer Data within the Customer Cloud Environment by permitting Customer to generate and execute Customer Configuration Data and view Customer Query Results; (4) Hydrolix and the Hydrolix Platform do not provide backup services or disaster recovery to enable recovery of Customer Data; and (5) subject to any limitations under the DPA or the Agreement regarding what Customer Data may contain, the choice of which Customer Data you process within Hydrolix and manner in which you choose to process it are under the control of Customer and that accordingly Hydrolix will generally be unaware of the types of or details regarding the Personal Data you may process within the Subscription Services.
3.1 Customer and Hydrolix have entered into the Agreement pursuant to which Customer is being provided Hydrolix Services, including the Subscription Services. In using the Subscription Services, Customer may submit through the Subscription Services or otherwise provide access to Hydrolix certain Customer Data. This DPA applies where and only to the extent that Hydrolix Processes Customer Data on behalf of Customer as a Processor in the course of providing Hydrolix Services pursuant to the Agreement. Additionally, Sections 4.3, 4.4, 4.5, and 5.1 shall only apply to Personal Data within the scope of the DPA that is subject to EU Data Protection Law.
3.2 Additionally, when using the Subscription Services, Hydrolix will collect Usage Data. Where Hydrolix is acting as Customer’s processor under Applicable Data Protection Law and such Customer Data or Usage Data contains Personal Data, it will be subject to the applicable terms and conditions of this DPA.
3.3 As between the Parties, all Customer Data processed under the terms of this DPA and the Agreement shall remain the property of Customer. Under no circumstances will any member of the Hydrolix Group act, or be deemed to act, as a “Controller” (or equivalent concept) of the Customer Data processed within the Subscription Services under any Applicable Data Protection Laws. Usage Data, except to the extent such Usage Data contains Personal Data collected from Customer, is and shall remain the property of Hydrolix, provided that Hydrolix will not share or publicly make available any Usage Data that identifies Customer, or any of its Authorized Users, other data subjects, or customers, nor use any Usage Data in a manner that derives its value from the unique aspects of your Customer Configuration Data.
4.1 Customer agrees that Hydrolix may appoint Subprocessors to assist it in providing the Hydrolix Services by processing Customer Data solely for the purpose of providing the Hydrolix Services, provided that such Subprocessors:
- agree to act only on Hydrolix’s instructions when processing the Customer Data (which instructions shall be consistent with Customer's processing instructions to Hydrolix); and
- agree to protect the Customer Data to a standard consistent with the requirements of this DPA, including by implementing and maintaining appropriate technical and organizational measures to protect the Customer Data they Process consistent with the Security Standards described in Annex B.
4.2 Hydrolix remains fully liable for any breach of this DPA or the Agreement(s) that is caused by an act, error or omission of such Subprocessor to the extent Hydrolix would have been liable for such act, error or omission had it been caused by Hydrolix.
4.3 Hydrolix shall maintain an up-to-date list (and make it available upon written request to [email protected] of all Subprocessors used in the provision of the Hydrolix Services who may have access to or process (a) Customer Data (which may contain Personal Data) or (b) other Personal Data received by Hydrolix from Customer through the Subscription Services under the Agreement (the “Subprocessor List”).
4.4 Prior to the addition or change of any Subprocessors, Hydrolix shall provide notice to Customer, which may include by updating the Subprocessor List on the website listed above, not less than 30 days prior to the date on which the Subprocessor shall commence processing Personal Data. Hydrolix will make available a means by which Customer may subscribe to receive notifications of changes to the Subprocessor List (which may include without limitation the provision of an RSS feed). It is Customer’s responsibility to check this website for changes.
4.5 In the event that Customer objects to the processing of its Personal Data by any newly appointed Subprocessor as described in Section 4.3, it shall inform Hydrolix in writing within 10 calendar days after notice has been provided by Hydrolix. In the event that Customer timely objects on reasonable grounds relating to the protection of Personal Data Hydrolix will either, at Hydrolix option (a) work with Customer to address Customer’s reasonable objections and thereafter proceed to use the Subprocessor to perform such processing; (b) instruct the Subprocessor to not process Customer's Personal Data, which Customer acknowledges and agrees may result in new or improved Subscription Services features enabled by the Subprocessor not being available to Customer; or (c) allow Customer to terminate this DPA and the Agreement with Hydrolix immediately on notice and upon receipt of such notice provide Customer with a pro rata reimbursement of any sums Customer may have paid in advance for Subscription Services to be provided but not yet received by Customer.
4.6 Customer acknowledges that any third party services that may be linked to or used within the Hydrolix Services (e.g., Customer may use Grafana to visualize data processed by Hydrolix) (“Non-Hydrolix Services”) are governed solely by the terms and conditions and privacy policies of such Non-Hydrolix Services, and Hydrolix does not endorse, is not responsible or liable for, and makes no representations as to any aspect of such Non-Hydrolix Services, including, without limitation, their content or the manner in which they handle your Customer Data (including Personal Data) or any interaction between Customer and the provider of such Non-Hydrolix Services. Hydrolix is not liable for any damage or loss caused or alleged to be caused by or in connection with Customer’s enablement, access or use of any such Non-Hydrolix Services, or Customer’s reliance on the privacy practices, data security processes or other policies of such Non- Hydrolix Services. The providers of Non-Hydrolix Services shall not be deemed Subprocessors for any purpose under this Agreement.
5.1 Customer acknowledges that the Subscription Services provide Customer with a number of controls that Customer may use to retrieve, delete or restrict Customer Data, which Customer may use to assist it in connection with its obligations under the GDPR, including its obligations relating to responding to requests from data subjects or applicable data protection authorities. To the extent that Customer is required to respond to a DSR (as defined below) under Applicable Data Protection Law and is unable to access the relevant Customer Data within the Subscription Services using such controls or otherwise, Hydrolix shall reasonably cooperate with Customer (at Customer’s request and expense) to enable Customer (or its third party Controller) to respond to any requests, complaints or other communications from Data Subjects and regulatory or judicial bodies relating to the processing of Personal Data under the Agreement(s), including requests from Data Subjects seeking to exercise their rights under Applicable Data Protection Laws (a ‘data subject request’ or “DSR”) insofar as this is possible. In the event that any such DSR, complaint or communication is made directly to Hydrolix, Hydrolix shall promptly pass such communication on to Customer and shall not respond to such communication without Customer’ express authorization. For the avoidance of doubt, the foregoing shall not prohibit Hydrolix from communicating with a Data Subject if it is not reasonably apparent on the face of the communication to which customer of Hydrolix the DSR relates.
5.2 If Hydrolix receives a subpoena, court order, warrant or other legal demand from a third party (including law enforcement or other public or judicial authorities) seeking the disclosure of Customer Data, Hydrolix shall not disclose any information but shall promptly notify Customer in writing of such request, and reasonably cooperate with Customer if it wishes to limit, challenge or protect against such disclosure, to the extent permitted by applicable laws.
5.3 To the extent Hydrolix is required under Applicable Data Protection Laws, Hydrolix will assist Customer (or its third party Controller), at Customer’s request and expense, to conduct a data protection impact assessment and, where legally required, consult with applicable data protection authorities in respect of any proposed processing activity that present a high risk to Data Subjects. Because the need for a data protection impact assessment, if any, will arise from the choices made by Customer regarding what Customer to be processed and the processing activities to perform, Customer shall be responsible for any costs arising from Hydrolix’s provision of such assistance.
5.4 At Customer’s written request, Hydrolix will make reasonable efforts to provide Customer with all information necessary to demonstrate its compliance with EU Data Protection Law.
5.5 Customer acknowledges that Hydrolix is required under the GDPR to: (a) collect and maintain records of certain information, including the name and contact details of each Processor and/or Controller on behalf of which Hydrolix is acting and, where applicable, of such Data Processor’s or Data Controller's local representative and data protection officer; and (b) make such information available to the supervisory authorities. Accordingly, if GDPR applies to the processing of Personal Data, Customer will, where requested, provide such information to Hydrolix via the Services or other means provided by Hydrolix, and will ensure that all information provided is kept accurate and up-to-date.
5.6 If the Applicable Data Protection Laws and corresponding obligations related to the processing of Personal Data subject to European Data Protection Law (“EEA Data”), the Parties shall discuss in good faith any necessary amendments. Additionally, if reasonably required by Customer, Hydrolix shall enter into a Business Associate Agreement to enable Customer to comply with its obligations under HIPAA/HITECH ACT (“BAA”). Hydrolix may charge additional fees for the entering into a Business Associate Agreement.
6.1 Hydrolix shall ensure that Hydrolix administrators are subject to a strict duty of confidentiality (whether a contractual or statutory duty) and that they process the Customer Data only for the purpose of delivering the Hydrolix Services under the Agreement(s) to Customer.
6.2 Hydrolix will implement and maintain appropriate technical and organizational security measures to protect against Security Breaches and to preserve the security, availability, integrity and confidentiality of Customer Data (“Security Measures”). Such measures shall have regard to the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons. Customer agrees that Hydrolix’s implementation of the Security Measures identified at Annex B shall be deemed to be sufficient for the purposes of complying with its obligations under this Section, as of the date of this DPA, provided that Hydrolix shall review the Security Measures on at least an annual basis.
7.1 In the event of a Security Breach, Hydrolix shall inform Customer without undue delay and provide written details of the Security Breach, including the type of data affected and the identity of affected person(s) as soon as such information becomes known or available to Hydrolix.
7.2 Furthermore, in the event of a Security Breach, Hydrolix shall:
- provide timely information and cooperation as Customer may reasonably require to fulfill Customer’s data breach reporting obligations under Applicable Data Protection Laws; and
- take such measures and actions as are appropriate to remedy or mitigate the effects of the Security Breach and shall keep Customer up-to-date about all developments in connection with the Security Breach.
7.3 The decision whether to provide notification, public/regulatory communication or press release (each, a “Notification”) concerning the Security Breach shall be solely at Customer’s discretion, but the content of any Notification that names Hydrolix or from which Hydrolix’s identity could reasonably be determined shall be subject to the prior approval of Hydrolix, which approval shall not be unreasonably withheld, conditioned or delayed, except as otherwise required by applicable laws and provided that conditioning of the Notification on Hydrolix’s approval shall not prevent Customer from complying with Applicable Data Protection Laws.
8.1 The Parties acknowledge that Hydrolix uses external auditors to verify the adequacy of its Security Measures. This audit:
- will be performed at least annually;
- will be performed according to ISO 27001 standards or such other alternative standards that are substantially equivalent to ISO 27001;
- will be performed by independent third party security professionals at Hydrolix’s selection and expense; and
- will result in the generation of an audit report identifying any areas in which Hydrolix’s data security controls have not yet achieved industry standards under Service Organization Controls No. 2 (SOC2) in accordance with AT-C 205 or such other alternative standards that are substantially equivalent to SOC 2 Type 2 (“Report”).
8.2 At Customer’s written request, Hydrolix will provide Customer with copies of its Report so that Customer can reasonably verify Hydrolix’s compliance with the security and audit obligations under this Agreement. The Report and any summaries thereof will constitute Hydrolix’s Confidential Information under the confidentiality provisions of the Agreement.
8.3 Hydrolix will respond in a commercially reasonable timeframe to any requests for additional information or clarification from Customer related to such report.
9.1 Hydrolix will at all times provide an adequate level of protection for the Customer Data, wherever processed, in accordance with the requirements of Applicable Data Protection Laws. Customer acknowledges that Hydrolix and its Subprocessors may maintain data processing operations in countries that are outside of the EEA and Switzerland. As such, both Hydrolix and its Subprocessors may process Personal Data in non-EEA and non-Swiss countries. This will apply even where Customer has agreed with Hydrolix to use cloud instances of the Subscription Services located in the EEA if such non-EEA processing is necessary to provide support-related or other services requested by Customer.
9.2 Hydrolix shall process Customer Data (i) containing Personal Data submitted to Hydrolix by Customer through the Subscription Services only as a Processor acting on behalf of Customer (whether as Controller or itself a Processor on behalf of third party Controllers); and (ii) only in accordance with Customer’s documented instructions as set forth in this DPA, the Agreement(s) or as otherwise necessary to provide the Subscription Services; provided that Hydrolix shall inform Customer if, in its opinion, Customer’s processing instructions infringe any law or regulation; in such event, Hydrolix is entitled to refuse processing of Personal Data that it believes to be in violation of any law or regulation.
9.3 Customer acknowledges that the Subscription Services are data-type agnostic, and that Hydrolix does not have any knowledge of the actual data or types of data contained in the Customer Data. Accordingly, Customer shall notify Hydrolix prior to providing any Sensitive Data. Hydrolix may impose additional requirements on Customer prior to the use of the Subscription Services by Customer to process any Sensitive Data, which may include additional fees.
9.4 To the extent that Hydrolix processes any EEA Data on behalf of Customer, the parties agree that Hydrolix makes available the transfer mechanisms listed below for any transfers of EEA Data from the EEA to Hydrolix located in a country which does not ensure an adequate level of protection (within the meaning of Applicable Data Protection Law) and to the extent such transfers are subject to such EU Data Protection Law:
- (i) Hydrolix will be deemed to provide adequate protection (within the meaning of EU Data Protection Law) for EEA Data by virtue of having self-certified its compliance with the Privacy Shield; (ii) Hydrolix agrees to process EEA Data in compliance with the Privacy Shield Principles; (iii) if Hydrolix is unable to comply its obligations under this sub- Section, Hydrolix will inform the Customer; and (iv) Hydrolix will promptly cease (and procure that all Subprocessors promptly cease) processing such Personal Data if in Customer’ sole discretion, Customer determines that Hydrolix has not or cannot correct any non-compliance with this sub-Section in accordance the Privacy Shield Principles within a reasonable time frame.
- To the extent the transfer mechanism identified in Section 9.4(a) does not apply to the transfer, is invalidated and/or Hydrolix is no longer self-certified to the Privacy Shield, Hydrolix agrees to abide by and process EEA Data in compliance with the Model Clauses attached as Annex C, including the appendices attached thereto, and subject to the interpretations set forth in Appendix 3, and for these purposes Hydrolix agrees that it is a "data importer" and Customer and/or its Affiliates, as applicable is/are the "data exporter" under the Model Clauses (notwithstanding that Customer and/or its Affiliates may be an entity/ies located outside of the EEA).
9.5 Hydrolix acknowledges that Customer may disclose this DPA and any relevant privacy or data protection provisions of the Agreement(s) to the US Department of Commerce, European Data Protection Authorities, or any other US or EU judicial or regulatory body with jurisdiction (each, a “Data Regulatory Authority”) upon their request, provided that for the avoidance this DPA shall remain Confidential Information subject to the restrictions in the Agreement notwithstanding any requirement to share it with a Data Regulatory Authority.
Customer acknowledges that Hydrolix does not provide data backup services, and that it is Customer’s obligation to backup any Customer Data that Customer may process through the Subscription Services. As part of Customer receiving the Hydrolix Services under the Agreement, Customer agrees and declares as follows:
- that the processing of Personal Data by Customer, including instructing processing by Data Processor in accordance with this Agreement, is and shall continue to be in accordance with all the relevant provisions of the Applicable Data Protection Laws, particularly with respect to the security, protection and disclosure of Personal Data;
- if Customer is itself a Data Processor acting on behalf of a third-party Data Controller, Customer warrants to Hydrolix that Customer's instructions and actions with respect to that Personal Data, including its appointment of Hydrolix as another Data Processor, have been authorized by the relevant Data Controller;
- that if processing by Data Processor involves any Sensitive Data, Customer has collected such Sensitive Data in accordance with Applicable Data Protection Laws;
- that Customer will inform its Data Subjects as legally required:
(i)about its use of data processors to Process their Personal Data, including Data Processor; and
(ii) that their Personal Data may be processed outside of the European Economic Area;
- that it shall respond in reasonable time and to the extent reasonably practicable to enquiries by Data Subjects regarding the processing of their Personal Data by Customer, and to give appropriate instructions to Data Processor in a timely manner; and
- that it shall respond in a reasonable time to enquiries from a Data Regulatory Authority regarding the processing of relevant Personal Data by Customer.
Upon Customer’s request upon termination or expiry of the Agreement, Hydrolix shall destroy all Customer Data in its possession or control. This requirement shall not apply to the extent that Hydrolix is required by any applicable law to retain some or all of the Personal Data, in which event Hydrolix shall isolate and protect the Personal Data from any further processing except to the extent required by such law.
12.1 Additional Definitions.
- “Contracted Business Purposes” means the Services described in the Agreement.
12.2 Terms defined in the CCPA, including “personal information” and “business purposes” carry the same meaning in this DPA. Hydrolix is a “service provider” under the CCPA.
12.3 Hydrolix’s CCPA Obligations.
- Hydrolix will only collect, use, retain, or disclose personal information for the Contracted Business Purposes as set forth in the Agreement.
- Hydrolix will not retain, use or disclose personal information outside of the direct business relationship between Customer and Hydrolix, except as authorized in the Agreement or under the CCPA.
- Hydrolix will not collect, use, retain, disclose, sell, or otherwise make personal information available or process personal information (or allow any third party to process or access personal information) for Hydrolix’s own commercial purposes or in a way that does not comply with the CCPA.
- Hydrolix will limit personal information collection, use, retention, processing and disclosure (including through its service providers, suppliers, contractors or subcontractors) to activities reasonably necessary and proportionate to achieve the Contracted Business Purposes.
- Hydrolix shall not engage in any activity that may be considered a sale of personal information pursuant to the CCPA.
12.4 Assistance with Customer’s CCPA Obligations.
- Hydrolix will reasonably cooperate and assist Customer with meeting its CCPA compliance obligations and responding to CCPA-related inquiries, including responding to verifiable consumer requests.
- Both parties will comply with all applicable requirements of the CCPA when collecting, using, retaining, sharing or disclosing personal information.
- Hydrolix may use subcontractors to provide the Contracted Business Services as set forth in the Agreement and subject to the terms of this DPA. Any such subcontractor used must qualify as a “service provider” under the CCPA and Hydrolix will not make any disclosures to the subcontractor that the CCPA would treat as a sale.
- Hydrolix remains fully liable to the Customer for the subcontractor’s actions or inactions.
12.6 Processing Purposes and Details.
- The Contracted Business Purposes are providing the Services and processing the Customer Data as set forth in the Agreement.
- The Agreement involves the following types of Personal Information as defined and classified in CCPA Cal. Civ. Code § 1798.140(o).
- Identifiers: First name, last name, email address, telephone number, email data, system usage data, location data (IP address), and other electronic data/UGC (reviews, photos) submitted, stored, sent, or received by or from Data Subjects.
- Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)): same as in subsection (i), above.
- Protected classification characteristics under California or federal law: None.
- Commercial information: Purchased products and/or services.
- Biometric information: None.
- Internet or other similar network activity: IP Address. Hydrolix also collects the activity of the consumers on Hydrolix’s website.
- Geolocation data: Extracted from IP address.
- Sensory data: None.
- Professional or employment-related information: Affiliation between the consumer and his/her employer, if and to the extent that the employer is a Hydrolix customer.
- Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)): None.
- Inferences drawn from other personal information: None.
- Types of Consumers: End users of Hydrolix’s website.
- List of subcontractors: Please contact Hydrolix for updated information.
13.1 The parties agree that DPA shall replace any existing DPA (including the Model Clauses (as applicable)) the parties may have previously entered into in connection with the Hydrolix Services.
13.2 This DPA shall be effective on the date of the last signature set forth below. The obligations placed upon the Hydrolix under this DPA shall survive so long as Hydrolix and/or its Subprocessors processes Customer Data on behalf of Customer.
13.3 This DPA may not be modified except by a subsequent written instrument signed by both Parties.
13.4 If any part of this DPA is held unenforceable, the validity of all remaining parts will not be affected.
13.5 In the event of any conflict between this DPA and any data privacy provisions set out in any Agreements the Parties agree that the terms of this DPA shall prevail. Notwithstanding the foregoing, if there is any conflict between this DPA and a BAA applicable to any patient, medical or other protected health information regulated by HIPAA or any similar U.S. federal or state laws, rules or regulations (“HIPAA Data”), then the BAA shall prevail to extent the conflict relates to such HIPAA Data.
13.6 Notwithstanding anything to the contrary in the Agreement or this DPA, each party’s and all of its affiliates’ liability, taken together in the aggregate, arising out of or related to this DPA, any Order or the Agreement, whether in contract, tort or under any other theory of liability, shall remain subject to the ‘Limitation of Liability’ section of the Agreement, and any reference in such section to the liability of a party means the aggregate liability of that party and all of its affiliates under the Agreement and this DPA, including all Annexes hereto. Without limiting either of the parties’ obligations under the Agreement, Customer agrees that any regulatory penalties incurred by Hydrolix in relation to the Customer Personal Data that arise as a result of, or in connection with, Customer’s failure to comply with its obligations under this DPA or any Applicable Data Protection Laws shall count toward and reduce Hydrolix’s liability under the Agreement as if it were liability to the Customer under the Agreement.
13.7 This DPA will be governed by and construed in accordance with governing law and jurisdiction provisions in the Agreement, unless required otherwise by Applicable Data Protection Laws.
13.8 This DPA and the Model Clauses will terminate simultaneously and automatically with the termination or expiry of the Agreement.[Signature Page Follows]
In Witness Whereof, the parties’ authorized representatives executed this DPA, as of the Effective Date. By signing below, each party acknowledges that it has read and understood the terms of this DPA and agrees to be bound by them
|Hydrolix, Inc ("Hydrolix")||"Customer"|
Description of Data Exporter
The data exporter is the entity identified as the "Customer" in the Data Processing Addendum in place between data exporter and data importer and to which this Annex is appended.
As between the Parties, Customer shall be the Data Controller of certain Personal Data provided to Hydrolix related to its use of the Hydrolix Services.
Description of Data Importer
Hydrolix, the data importer, provides a cloud-based unified data analytics platform and related services
The personal data transferred concern the following categories of data subjects (please specify):
IF CUSTOMER HAS NOT FILLED OUT THE ABOVE SECTION: Customer shall be deemed to have declared that that categories of data subjects include: Prospects, customers, business partners and vendors of Customer (who are natural persons); (ii) Employees or contact persons of Customer’s prospects, customers, business partners and vendors; (iii) Employees, agents, advisors, freelancers of Customer (who are natural persons); and/or (iv) Customer’s Authorized Users by Customer to use the Services.
Categories of data
Customer may submit Personal Data to the Subscription Services, the extent of which is determined and controlled by Customer in its sole discretion, and which may include, but is not limited to, the following types of Personal Data:
IF CUSTOMER HAS NOT FILLED OUT THE ABOVE SECTION: Customer shall be deemed to have declared that the types of Personal Data may include but are not limited to the following types of Personal Data: (i) Name, address, title, contact details; and/or (ii) IP addresses, usage data, cookies data, location data.
Special categories of data (if appropriate)
The personal data transferred concern the following special categories of data (please specify):
n/a. You may not use the Subscription Services to process any special categories of data unless the Order Form you have executed with Hydrolix explicitly allows such processing.
The personal data transferred will be subject to the following basic processing activities (please specify):
General big data analytics processing. Any use of the Subscription Services shall be deemed an instruction to Hydrolix to process such data.
This Annex describes the technical and organizational security measures and procedures Hydrolix, Inc. (“Hydrolix”) shall maintain to protect the security of Customer Data created, collected, received, or otherwise obtained during the performance of the Hydrolix Services (as defined in the Agreements).
Customer acknowledges that the Subscription Services operate pursuant to a shared responsibility model, which requires, among other things, that Customer take certain steps such as encryption and backup with respect to its own data (which remains stored within Customer’s environment under Customer’s control). Additionally, Customer acknowledges its obligation under applicable law not to provide more Personal Data to Hydrolix than is reasonably necessary to enable Hydrolix to perform the Hydrolix Services.
Hydrolix will (i) when any Customer Data is under its control, comply with the measures identified below with respect to such Customer Data; and (ii) keep documentation of such measures to facilitate audits and for the conservation of evidence.
Access Control to Processing Areas
Hydrolix implements suitable measures designed to prevent unauthorized persons from gaining access to the data processing equipment where Customer Data is processed or used. This is accomplished by Hydrolix or its cloud services provider (e.g., Amazon Web Services or Microsoft Azure Web Services):
establishing security areas, with 24 hour security service provided by the property owner;
protecting and restricting access paths;
securing data processing equipment;
establishing and documenting access authorizations for staff and third parties;
maintaining appropriate processes applicable to the use of card-keys;
logging and monitoring access to data centers where Customer Data is hosted; and
securing data centers where Customer Data is hosted with a security alarm system, and other appropriate physical security measures.
Access Control to Data Processing Systems
Hydrolix implements suitable measures designed to prevent the systems used for data processing from being used by unauthorized persons, and that Customer Data cannot be read or removed without authorization. This is accomplished by:
identification of the client machine and/or the user of the Hydrolix systems;
automatic disabling of user IDs when several erroneous passwords are entered and maintenance of a log file of events (i.e., monitoring of break-in-attempts);
issuing and safeguarding credentials;
dedication of individual client machines and/or users to specific functions where appropriate;
implementation and maintenance of staff policies in respect of each staff member’s access rights to Customer Data (if any), where such policies inform staff about their obligations and the consequences of any violations of such obligations, to ensure that staff will only access Customer Data and resources to the extent necessary to perform their job duties;
implementation and maintenance of staff policies in respect of each staff member's access rights to Customer Data
training staff on applicable policies, privacy duties and liabilities;
logging all access to Customer Data; and
use of industry standard encryption technologies.
conducting audits, at least yearly, of authorization profiles;
implementation and maintenance of data retention policies; and
use of industry standard encryption technologies.
Hydrolix implements suitable measures designed to prevent Customer Data from being read, copied, altered or deleted by unauthorized parties during the transmission thereof or during the transport of the data media. This is accomplished by:
use of industry standard firewall and encryption technologies to protect data while it travels; and
logging of data transmissions.
Hydrolix implements suitable measures designed to ensure that it is possible to check and establish whether and by whom Customer Data has been input into or removed from systems. This is accomplished by:
maintenance of an authorization policy for the input of data, and for the reading, alteration and deletion of stored data;
authentication of authorized personnel;
requiring individual authentication credentials such as user IDs that, once assigned, are not re- assigned to another person;
use of protective measures for any data input into Hydrolix systems, including the reading, alteration and deletion of stored data;
utilization of user credentials (passwords) of at least twelve characters or the system maximum permitted number and modification at first use and thereafter at least every 90 days;
providing that entries to its cloud provider data processing facilities (the rooms housing the computer hardware and related equipment) are capable of being locked;
automatic log-off of user IDs (requiring re-entry of the user’s password to use the relevant workstation) that have not been used for a substantial period of time;
electronic recording of entries.
Hydrolix implements suitable measures designed to ensure that Customer Data may only be processed in accordance with written instructions issued by Customer. This is accomplished by:
binding policies and procedures for Hydrolix' employees;
maintaining agreements with external entities responsible for the protection or processing of Customer Data hereunder that require substantial compliance with the measures described hereunder;
individual appointment of system administrators;
keeping an updated list with system administrators' identification details (e.g. name, surname, function or organizational area) and tasks assigned.
Hydrolix implements suitable measures designed to ensure that Customer Data is protected from accidental destruction or loss. This is accomplished by:
enabling Customer to backup Customer’s data by utilizing infrastructure redundancy options (e.g., multi-region replication within Amazon Web Services) to ensure data access is restorable on demand; and
requiring that the Customer authorize the restoration of backups (if any), held by Customer.
Standard Contractual Clauses (processors)
For the purposes of Article 26(2) of Directive 95/46/EC for the transfer of personal data to processors established in third countries which do not ensure an adequate level of data protection
Name of the data exporting organisation:
Other information needed to identify the organisation:
…………………………………………………………………………………………………… (the data exporter)
Name of the data importing organisation: Hydrolix, Inc.
Address: Hydrolix Inc, 700 SW 5th Ave, Suite 4000, Portland OR USA
Tel.: + 1 503-927-4953 e-mail: [email protected]
Other information needed to identify the organisation: Not applicable
(the data importer)
each a “party”; together “the parties”,
HAVE AGREED on the following Contractual Clauses (the Clauses) in order to adduce adequate safeguards with respect to the protection of privacy and fundamental rights and freedoms of individuals for the transfer by the data exporter to the data importer of the personal data specified in Appendix 1.
For the purposes of the Clauses:
(a) 'personal data', 'special categories of data', 'process/processing', 'controller', 'processor', 'data subject' and 'supervisory authority' shall have the same meaning as in Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such data;
(b) 'the data exporter' means the controller who transfers the personal data;
(c) 'the data importer' means the processor who agrees to receive from the data exporter personal data intended for processing on his behalf after the transfer in accordance with his instructions and the terms of the Clauses and who is not subject to a third country's system ensuring adequate protection within the meaning of Article 25(1) of Directive 95/46/EC;
(d) 'the subprocessor' means any processor engaged by the data importer or by any other subprocessor of the data importer who agrees to receive from the data importer or from any other subprocessor of the data importer personal data exclusively intended for processing activities to be carried out on behalf of the data exporter after the transfer in accordance with his instructions, the terms of the Clauses and the terms of the written subcontract;
(e) 'the applicable data protection law' means the legislation protecting the fundamental rights and freedoms of individuals and, in particular, their right to privacy with respect to the processing of personal data applicable to a data controller in the Member State in which the data exporter is established;
(f) 'technical and organisational security measures' means those measures aimed at protecting personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access, in particular where the processing involves the transmission of data over a network, and against all other unlawful forms of processing.
Details of the transfer
The details of the transfer and in particular the special categories of personal data where applicable are specified in Appendix 1 which forms an integral part of the Clauses.
Third-party beneficiary clause
The data subject can enforce against the data exporter this Clause, Clause 4(b) to (i), Clause 5(a) to (e), and (g) to (j), Clause 6(1) and (2), Clause 7, Clause 8(2), and Clauses 9 to 12 as third-party beneficiary.
The data subject can enforce against the data importer this Clause, Clause 5(a) to (e) and (g), Clause 6, Clause 7, Clause 8(2), and Clauses 9 to 12, in cases where the data exporter has factually disappeared or has ceased to exist in law unless any successor entity has assumed the entire legal obligations of the data exporter by contract or by operation of law, as a result of which it takes on the rights and obligations of the data exporter, in which case the data subject can enforce them against such entity.
The data subject can enforce against the subprocessor this Clause, Clause 5(a) to (e) and (g), Clause 6, Clause 7, Clause 8(2), and Clauses 9 to 12, in cases where both the data exporter and the data importer have factually disappeared or ceased to exist in law or have become insolvent, unless any successor entity has assumed the entire legal obligations of the data exporter by contract or by operation of law as a result of which it takes on the rights and obligations of the data exporter, in which case the data subject can enforce them against such entity. Such third-party liability of the subprocessor shall be limited to its own processing operations under the Clauses.
The parties do not object to a data subject being represented by an association or other body if the data subject so expressly wishes and if permitted by national law.
Obligations of the data exporter
The data exporter agrees and warrants:
(a) that the processing, including the transfer itself, of the personal data has been and will continue to be carried out in accordance with the relevant provisions of the applicable data protection law (and, where applicable, has been notified to the relevant authorities of the Member State where the data exporter is established) and does not violate the relevant provisions of that State;
(b) that it has instructed and throughout the duration of the personal data processing services will instruct the data importer to process the personal data transferred only on the data exporter's behalf and in accordance with the applicable data protection law and the Clauses;
(c) that the data importer will provide sufficient guarantees in respect of the technical and organisational security measures specified in Appendix 2 to this contract;
(d) that after assessment of the requirements of the applicable data protection law, the security measures are appropriate to protect personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, in particular where the processing involves the transmission of data over a network, and against all other unlawful forms of processing, and that these measures ensure a level of security appropriate to the risks presented by the processing and the nature of the data to be protected having regard to the state of the art and the cost of their implementation;
(e) that it will ensure compliance with the security measures;
(f) that, if the transfer involves special categories of data, the data subject has been informed or will be informed before, or as soon as possible after, the transfer that its data could be transmitted to a third country not providing adequate protection within the meaning of Directive 95/46/EC;
(g) to forward any notification received from the data importer or any subprocessor pursuant to Clause 5(b) and Clause8(3) to the data protection supervisory authority if the data exporter decides to continue the transfer or to lift the suspension;
(h) to make available to the data subjects upon request a copy of the Clauses, with the exception of Appendix 2, and a summary description of the security measures, as well as a copy of any contract for subprocessing services which has to be made in accordance with the Clauses, unless the Clauses or the contract contain commercial information, in which case it may remove such commercial information;
(i) that, in the event of subprocessing, the processing activity is carried out in accordance with Clause 11 by a subprocessor providing at least the same level of protection for the personal data and the rights of data subject as the data importer under the Clauses; and
(j) that it will ensure compliance with Clause 4(a) to (i).
Obligations of the data importer
The data importer agrees and warrants:
(a) to process the personal data only on behalf of the data exporter and in compliance with its instructions and the Clauses; if it cannot provide such compliance for whatever reasons, it agrees to inform promptly the data exporter of its inability to comply, in which case the data exporter is entitled to suspend the transfer of data and/or terminate the contract;
(b) that it has no reason to believe that the legislation applicable to it prevents it from fulfilling the instructions received from the data exporter and its obligations under the contract and that in the event of a change in this legislation which is likely to have a substantial adverse effect on the warranties and obligations provided by the Clauses, it will promptly notify the change to the data exporter as soon as it is aware, in which case the data exporter is entitled to suspend the transfer of data and/or terminate the contract;
(c) that it has implemented the technical and organisational security measures specified in Appendix 2 before processing the personal data transferred;
(d) that it will promptly notify the data exporter about:
(i) any legally binding request for disclosure of the personal data by a law enforcement authority unless otherwise prohibited, such as a prohibition under criminal law to preserve the confidentiality of a law enforcement investigation, (ii) any accidental or unauthorised access, and (iii) any request received directly from the data subjects without responding to that request, unless it has been otherwise authorised to do so;
(e) to deal promptly and properly with all inquiries from the data exporter relating to its processing of the personal data subject to the transfer and to abide by the advice of the supervisory authority with regard to the processing of the data transferred;
(f) at the request of the data exporter to submit its data processing facilities for audit of the processing activities covered by the Clauses which shall be carried out by the data exporter or an inspection body composed of independent members and in possession of the required professional qualifications bound by a duty of confidentiality, selected by the data exporter, where applicable, in agreement with the supervisory authority;
(g) to make available to the data subject upon request a copy of the Clauses, or any existing contract for subprocessing, unless the Clauses or contract contain commercial information, in which case it may remove such commercial information, with the exception of Appendix 2 which shall be replaced by a summary description of the security measures in those cases where the data subject is unable to obtain a copy from the data exporter;
(h) that, in the event of subprocessing, it has previously informed the data exporter and obtained its prior written consent;
(i) that the processing services by the subprocessor will be carried out in accordance with Clause 11;
(j) to send promptly a copy of any subprocessor agreement it concludes under the Clauses to the data exporter.
The parties agree that any data subject, who has suffered damage as a result of any breach of the obligations referred to in Clause 3 or in Clause 11 by any party or subprocessor is entitled to receive compensation from the data exporter for the damage suffered.
If a data subject is not able to bring a claim for compensation in accordance with paragraph 1 against the data exporter, arising out of a breach by the data importer or his subprocessor of any of their obligations referred to in Clause 3 or in Clause 11, because the data exporter has factually disappeared or ceased to exist in law or has become insolvent, the data importer agrees that the data subject may issue a claim against the data importer as if it were the data exporter, unless any successor entity has assumed the entire legal obligations of the data exporter by contract of by operation of law, in which case the data subject can enforce its rights against such entity.
The data importer may not rely on a breach by a subprocessor of its obligations in order to avoid its own liabilities.
If a data subject is not able to bring a claim against the data exporter or the data importer referred to in paragraphs 1 and 2, arising out of a breach by the subprocessor of any of their obligations referred to in Clause 3 or in Clause 11 because both the data exporter and the data importer have factually disappeared or ceased to exist in law or have become insolvent, the subprocessor agrees that the data subject may issue a claim against the data subprocessor with regard to its own processing operations under the Clauses as if it were the data exporter or the data importer, unless any successor entity has assumed the entire legal obligations of the data exporter or data importer by contract or by operation of law, in which case the data subject can enforce its rights against such entity. The liability of the subprocessor shall be limited to its own processing operations under the Clauses.
Mediation and jurisdiction
The data importer agrees that if the data subject invokes against it third-party beneficiary rights and/or claims compensation for damages under the Clauses, the data importer will accept the decision of the data subject:
(a) to refer the dispute to mediation, by an independent person or, where applicable, by the supervisory authority;
(b) to refer the dispute to the courts in the Member State in which the data exporter is established.
The parties agree that the choice made by the data subject will not prejudice its substantive or procedural rights to seek remedies in accordance with other provisions of national or international law.
Cooperation with supervisory authorities
The data exporter agrees to deposit a copy of this contract with the supervisory authority if it so requests or if such deposit is required under the applicable data protection law.
The parties agree that the supervisory authority has the right to conduct an audit of the data importer, and of any subprocessor, which has the same scope and is subject to the same conditions as would apply to an audit of the data exporter under the applicable data protection law.
The data importer shall promptly inform the data exporter about the existence of legislation applicable to it or any subprocessor preventing the conduct of an audit of the data importer, or any subprocessor, pursuant to paragraph 2. In such a case the data exporter shall be entitled to take the measures foreseen in Clause 5 (b).
The Clauses shall be governed by the law of the Member State in which the data exporter is established.
Variation of the contract
The parties undertake not to vary or modify the Clauses. This does not preclude the parties from adding clauses on business related issues where required as long as they do not contradict the Clause.
The data importer shall not subcontract any of its processing operations performed on behalf of the data exporter under the Clauses without the prior written consent of the data exporter. Where the data importer subcontracts its obligations under the Clauses, with the consent of the data exporter, it shall do so only by way of a written agreement with the subprocessor which imposes the same obligations on the subprocessor as are imposed on the data importer under the Clauses. Where the subprocessor fails to fulfil its data protection obligations under such written agreement the data importer shall remain fully liable to the data exporter for the performance of the subprocessor’s obligations under such agreement.
The prior written contract between the data importer and the subprocessor shall also provide for a third-party beneficiary clause as laid down in Clause 3 for cases where the data subject is not able to bring the claim for compensation referred to in paragraph 1 of Clause 6 against the data exporter or the data importer because they have factually disappeared or have ceased to exist in law or have become insolvent and no successor entity has assumed the entire legal obligations of the data exporter or data importer by contract or by operation of law. Such third-party liability of the subprocessor shall be limited to its own processing operations under the Clauses.
The provisions relating to data protection aspects for subprocessing of the contract referred to in paragraph 1 shall be governed by the law of the Member State in which the data exporter is established.
The data exporter shall keep a list of subprocessing agreements concluded under the Clauses and notified by the data importer pursuant to Clause 5(j), which shall be updated at least once a year. The list shall be available to the data exporter's data protection supervisory authority.
Obligation after the termination of personal data processing services
The parties agree that on the termination of the provision of data processing services, the data importer and the subprocessor shall, at the choice of the data exporter, return all the personal data transferred and the copies thereof to the data exporter or shall destroy all the personal data and certify to the data exporter that it has done so, unless legislation imposed upon the data importer prevents it from returning or destroying all or part of the personal data transferred. In that case, the data importer warrants that it will guarantee the confidentiality of the personal data transferred and will not actively process the personal data transferred anymore.
The data importer and the subprocessor warrant that upon request of the data exporter and/or of the supervisory authority, it will submit its data processing facilities for an audit of the measures referred to in paragraph 1.
On behalf of the data exporter:
Name (written out in full):
Other information necessary in order for the contract to be binding (if any):
Other information necessary in order for the contract to be binding (if any):
(stamp of organisation)
On behalf of the data importer:
Name (written out in full): __
(stamp of organisation)
Appendix 1 to the Standard Contractual Clauses
This Appendix forms part of the Clauses and must be completed and signed by the parties. The Member States may complete or specify, according to their national procedures, any additional necessary information to be contained in this Appendix.
Please see details set forth in Annex A to the Data Processing Addendum
Authorized Signature: …………………………………………………………………………………………….
DATA IMPORTER (Hydrolix, Inc.)
Authorized Signature: …………………………………………………………………………………………….
Appendix 2 to the Standard Contractual Clauses
This Appendix forms part of the Clauses and must be completed and signed by the parties.
Description of the technical and organisational security measures implemented by the data importer in accordance with Clauses 4(d) and 5(c) (or document/legislation attached):
Please see the Security Measures set forth in Annex B to the Data Processing Addendum
Authorized Signature: …………………………………………………………………………………………….
DATA IMPORTER (Hydrolix, Inc.)
Authorized Signature: …………………………………………………………………………………………….
Appendix 3 to the Standard Contractual Clauses
Where the EU Controller-to-Processor Model Clauses ("Clauses") apply pursuant to Section 8 of this Data Processing Addendum, then this Appendix 3 sets out the parties' interpretations of their respective obligations under specific provisions within the Clauses, as identified below. Where a party complies with the interpretations set out in this Appendix 3, that party shall be deemed by the other party to have complied with its commitments under the Clauses. When used below, the terms "data exporter" and "data importer" shall have the meaning given to them in the Clauses.
Nothing in the interpretations below is intended to vary or modify the Clauses or conflict with either party's rights or responsibilities under the Clauses and, in the event of any conflict between the interpretations below and the Clauses, the Clauses shall prevail to the extent of such conflict.
Notwithstanding this, the parties expressly agree that any claims brought under the Clauses shall be exclusively governed by the limitations on liability set out in the Agreement. For the avoidance of any doubt, in no event shall any party limit its liability with respect to any data subject rights under the Clauses.
Clause 4(h): Obligations of the data exporter regarding non-disclosure requirements
Data exporter agrees that the Appendices to these Clauses constitute data importer's Confidential Information under the confidentiality provisions of the data importer's Agreement and may not be disclosed by data exporter to any third party without data importer's prior agreement (other than to a data subject pursuant to Clause 4(h) or a supervisory authority pursuant to Clause 8).
Clause 5(a): Suspension of data transfers and termination:
The parties acknowledge that data importer may process the personal data only on behalf of the data exporter and in compliance with its instructions as provided by the data exporter and the Clauses.
The parties acknowledge that if data importer cannot provide such compliance for whatever reason, it agrees to inform promptly the data exporter of its inability to comply, in which case the data exporter is entitled to suspend the transfer of data and/or terminate the contract.
If the data exporter intends to suspend the transfer of personal data and/or terminate these Clauses, it shall endeavour to provide notice to the data importer and provide data importer with a reasonable period of time to cure the non-compliance (“Cure Period”).
If after the Cure Period the data importer has not or cannot cure the non-compliance then the data exporter may suspend or terminate the transfer of personal data immediately. The data exporter shall not be required to provide such notice in instance where it considers there is a material risk of harm to data subjects or their personal data.
Clause 5(f): Audit:
1.The parties acknowledge that data importer uses external auditors to verify the adequacy of its security measures, including the security of the physical data centres from which data importer provides its data processing services. This audit:
a. will be performed at least annually;
b. will be performed according to ISO 27001 standards or such other alternative standards that are substantially equivalent to ISO 27001;
c. will be performed by independent third party security professionals at data importer’s selection and expense; and
d. will result in the generation of an audit report affirming that Hydrolix’s data security controls achieve industry standards under Service Organization Controls No. 2 (SOC2) in accordance with AT-C 205 or such other alternative standards that are substantially equivalent to SOC 2 Type 2 (“Report”);
2.Data importer shall provide responsive and detailed information to data exporter's requests for information (including any requests by data exporter under instruction from data subjects), which may include responses to relevant information security and audit questionnaires;
3.At data exporter’s written request, data importer will provide data exporter with copies of the Report so that data exporter can reasonably verify data importer’s compliance with the security and audit obligations under the Clauses. The Report will constitute data importer’s Confidential Information under the confidentiality provisions of the Agreement (as defined in the DPA).
4.Data exporter agrees to exercise its audit right under Clause 5(f) by instructing data importer to execute the audit measures as described in this Appendix. Should a Data Regulatory Authority finally determine that this mechanism is not legally sufficient under the Clauses:
a. the parties agree that data exporter audits conducted pursuant to Clause 5(f) will be (i) scoped to only matters not reasonably covered by the Report, unless a Data Regulatory Authority determines that the scope of such audit is not legally sufficient to enable data importer to comply with its obligations under Clause 5(f); and (ii) conducted no more than annually unless (a) the data exporter reasonably believes that data importer is failing to fulfil its obligations under these Clauses; or (b) there has been a confirmed Security Breach, in which case data exporter may perform an audit at data exporter’s request provided it makes such request known to data importer in writing within 30 days after being notified of a Security Breach or the occurrence of any facts giving rise to a belief data importer is failing to fulfil its obligations under these Clauses.
b. Data exporter will endeavour to provide data importer with reasonable notice of its intent to conduct an audit and to cooperate reasonably with data importer in scheduling such audit. Data exporter will use reasonable endeavours to minimise any business disruption to data importer when conducting such audit.
c. Any audit will be conducted at data exporter's expense and the data importer may charge reasonable day rates for any support it provides data exporter in connection with such audit (such rates to be agreed with the data importer in advance or, if no such agreement, then at the data importer's normal professional day rates). In the event that such audit reveals a material breach of these Clauses by the data importer, then the data importer shall bear the costs of such audit.
d. Any auditor, whether internal to data exporter or a third party appointed by the data exporter, must execute a non-disclosure agreement in a form reasonably acceptable to data importer prior to accessing data importer's facilities or otherwise receiving confidential information from data importer in connection with such audit.
Clause 5(j): Disclosure of subprocessor agreements
The parties acknowledge the obligation of the data importer to send promptly a copy of any onward subprocessor agreement it concludes under the Clauses to the data exporter.
Accordingly, the parties agree that upon the request of data exporter, data importer shall provide all relevant information evidencing compliance with Clause 5(j). Should the information provided by data importer be insufficient to demonstrate data importer’s compliance with Clause 5(j) then data importer may provide a version of the onward subprocessor agreement with commercially sensitive and/or confidential information removed.
Accordingly, the parties agree that any onward subprocessor agreement or information related thereto that data importer provides to data exporter shall constitute data importer's Confidential Information under the Agreement (as defined in the DPA) and shall not be disclosed by data exporter to any third party without data importer's prior agreement.
Clause 6: Liability
- Any claims brought under the Clauses shall be subject to the terms and conditions, including but not limited to, the exclusions and limitations of liability set forth in the Agreement (as defined in the DPA). In no event shall any party limit its liability with respect to any data subject rights under these Clauses.
Clause 11: Onward subprocessing
1.The parties acknowledge that, pursuant to FAQ II.1 in Article 29 Working Party Paper WP 176 entitled “FAQs in order to address some issues raised by the entry into force of the EU Commission Decision 2010/87/EU of 5 February 2010 on standard contractual clauses for the transfer of personal data to processors established in third countries under Directive 95/46/EC” the data exporter may provide a general consent to onward subprocessing by the data importer.
2.Accordingly, data exporter provides a general consent to data importer, pursuant to Clause 11 of these Clauses, to engage onward subprocessors. Such consent is conditional on data importer’s compliance with the requirements set out below, which collectively ensure that the onward subprocessor will provide adequate protection for the personal data that it processes:
a. any onward subprocessor must agree in writing: (i) to only process personal data in the European Economic Area or another country that the European Commission has formally declared to have an “adequate” level of protection in accordance with the requirements of EU Data Protection Law; or (ii) to process personal data on terms equivalent to these Clauses or pursuant to a Binding Corporate Rules approval granted by competent European data protection authorities and whose scope extends to transfers of personal data from the territories in which the data exporter is established; and
b. data importer must restrict the onward subprocessor’s access to personal data only to what is strictly necessary to perform its subcontracted data processing services to data importer (which shall be consistent with the instructions issued to data importer by data exporter) and data importer will prohibit the onward subprocessor from processing the personal data for any other purpose.
Authorized Signature: …………………………………………………………………………………………….
DATA IMPORTER (Hydrolix, Inc.)
Authorized Signature: …………………………………………………………………………………………….
Updated about 1 year ago